2021 Special Events Application

Event Application

Special Community Events Planning Application

So that we may assist you in the planning process for a special event where the public is invited to attend, please complete this application when your event is more than one (1) month away. Based on the details of this application, permits and inspections may be required.

Name of Event:

Application Information

Full Name:

Mailing Address:

City:

State:

Zip:

Daytime Phone Number:

123-456-7890

Email Address:

Alternate Contact - Must be different than the original applicant's information

Full Name:

Daytime Phone Number:

123-456-7890

Email Address:

Select if not affiliated with an organization.

Organization Information
Organization Name:
Address:
City:
State:
Zip:
Daytime Phone Number:
Email Address:

Event Information

Event Location / Address:

Is this event being held on private or public property?

Private Public Property

Purpose of the Event:

Event Description: (In detail, please describe the event):

Is the event going to be held indoor or outdoor?

Indoor Outdoor

Describe the current use of the building: Required

Select if there is going to be multiple event dates.

Date / Time		Date / Time
Date / Time		Date / Time
Date / Time		Date / Time
Date / Time		Date / Time
Date / Time		Date / Time

Date / Time of event:

Select if there is going to be possible multiple alternate event dates.

Date / Time		Date / Time
Date / Time		Date / Time
Date / Time		Date / Time
Date / Time		Date / Time
Date / Time		Date / Time

Alternate Date / Time of event:

Number of Hours for the Event:

Date / Time of site preparation will begin:

Date / Time of cleanup completion:

Anticipated number of persons attending per day:

Public Safety Coordination

All special community events should consider developing contingency plans for emergency situations that could arise. This is especially important for large-scale special community events with generally more than 10,000 participants or that involve potentially hazardous activities. The Office of Emergency Management reviews all special community event applications and if deemed appropriate may require coordination by event organizers with public safety agencies. If you have any questions please call 806-378-3004.

PLEASE ANSWER ALL QUESTIONS BELOW SO THE APPLICATION IS ROUTED TO THE PROPER DEPARTMENTS

1. Will tents be used in conjunction with the event?

Yes No

How many and what size?

Please review the requirements for tents on the Building Safety's web page.

2. Will signage be used in conjunction with the event?

Yes No

3. Will amplified sound (loudspeakers) and music be used in conjunction with the event?

Yes No

4. Will a hardwired temporary electrical service be provided to the site? *Not including a generator.

Yes No

5. Will generators be used in conjunction with this event?

Yes No

6. Are you having an event where citizens will engage in a protest, picket, street preaching, or other speech assembly?

Yes No

7. Is this application regarding a carriage ride or animal-drawn vehicle permit?

Yes No

8. Is this application for a permit to collect charitable donations from the median or side of the street?

Yes No

9. Is this application regarding an event to film a movie or video within the City?

Yes No

10. Is this application for a Block Party within a residential neighborhood? (Not an Organization)

Yes No

11. Is this application for a Festival within downtown or a commercial zoned area?

Yes No

12. Is this application for a street closure in front of or adjacent to a business or organization?

Yes No

13. Is this application for a Parade/Run?

Yes No

14. Is this application for a Marathon/Walk?

Yes No

15. Will a City park/School park be used in conjunction with this event?

Yes No

This section is for Parks related questions:

To ensure the availability of the park where you want to hold your event.
Please complete the following 3 steps:

What park do you want to reserve? Required
Select to confirm that you have reviewed the Parks Rules & Regulations Required
Select to confirm that you are aware of the $25 application fee to the Parks Department. Required
If you have any questions, please contact the Parks & Recreation Department at 806-378-3056

16. Will food and/or beverages be provided?

Yes No

Temporary Food Establishment permits must be applied for and obtained from the Department of Environmental Health at least two working days prior to the event. Please call 806-378-9472 for more information. Temporary Food Application

List the types of food they will be serving.
Ex: food trucks, cooking burgers/hot dogs.

17. Will alcoholic beverages be provided?

Yes No

18. Will the event applicant be providing fresh water connections on site for the event? Water connections are not provided by City or Parks department.

Yes No

19. How many portable restrooms will the event applicant be providing? The event applicant will be responsible for contacting a portable restroom company.

Note: It is recommended that you consider providing restroom facilities as you plan for your Special Event. Please consider at least 1 portable restroom and an additional portable restroom per every 100-150 people. Also, consider supplying a portable handwashing station and at least one portable restroom with handicap accessibility.

20. Is a Fireworks, pyrotechnics and/or flame effects display, or outdoor burning proposed for this event?

Yes No

21. If you are providing event security, will you be using police officers or private security? Please explain:

22. Describe the arrangements for the solid waste disposal (trash disposal):

23. If the event will impact surrounding residents, notice must be sent to nearby property addresses before the event date. Applicant must submit a copy of letter and addresses of residents notified.

Check to confirm that question 21 was read.

24. Proposed parking locations and number of spaces provided – It is the applicant’s responsibility to receive written permission for use of parking from property owners and to contact the Fire Marshall’s office about fire department access and fire lanes.

Check to confirm that question 22 was read.

Note: To ask questions regarding fire prevention/life safety, contact the Fire Marshal’s office at 806-378-4238.

To ask questions regarding traffic laws, contact the Amarillo Police Department at 806-378-6143.

25. Traffic control – It is the applicant’s responsibility to contact the Traffic Engineering Department at 806-378-6297 to discuss traffic control issues. The applicant may be required to supply a traffic control plan for approval. The number of motor vehicles and traffic plan may require utilization of traffic control equipment and officers to direct traffic to reduce congestion.

Check to confirm that question 23 was read.

Note: To ask questions regarding blocking streets and parking regulations, contact the Traffic Engineering Department at 806-378-6297.

Disclaimer: I certify that the information contained in this application is correct to the best of my knowledge. I also understand that falsifying information can be grounds for denial of this application.

Check to confirm that the disclaimer was read.

Please only click this button once to avoid multiple applications being submitted.
Thank you.

If you want to submit this form, do not enter anything in this field